GENERAL

Below we inform you about the collection of personal data when using our website.

The term "personal data" refers to the definition of Article 4 (1) of Regulation (EU) 2016/679 (hereafter referred to as the "General Data Protection Regulation" or "GDPR" for short) as meaning all data relating to you are personally available. This includes, for example, name, address, e-mail addresses, user behavior. With regard to the other terminology, in particular the terms "processing", "controller", "processor" and "consent", we refer to the legal data protection definitions of Art. 4 GDPR.

In principle, we process personal data only where this is necessary for the provision of a functional website and the content and services offered by us. The processing of personal data takes place regularly only if you give us consent in the sense of Art. 6 para. 1 lit. a) have issued DSGVO or the processing by statutory provisions in particular by one of the in Article 6 paragraph 1 lit. b) to lit. f) DSGVO legal basis is permitted. Your personal data will be deleted or blocked as soon as the purpose of the storage is removed. In addition, storage may be provided if required by national or European regulations to which we are subject. A blocking or deletion of the data takes place in this case then, if the storage period prescribed in the respective regulations has expired. The latter does not apply if further storage of the data is required for a contract or fulfillment of the contract.

Where we rely on commissioned service providers for individual functions of our website or would like to use your data for advertising purposes, we will inform you in detail below about the respective processes.

RESPONSIBLE BODY

Person responsible within the meaning of Art. 4 No. 7 GDPR, the other data protection laws applicable in the member states of the European Union and other provisions with provisions of data protection character is: SENATOR INTERNATIONAL Spedition GmbHObenhauptstr. 1322335 HamburgE-Mail: privacy@senator-international.com  Phone: + 49-40-50028 0< Further details of the responsible body can be found in our imprint.

DATA PROTECTION SUPERVISOR

Our data protection officer can be reached and contacted at the following address: Dr Michael FothIBS data protection services and consulting GmbH Zirkusweg 120359 HamburgPhone: + 49-40-540909780E-Mail: mfoth@ibs-data-protection.de

YOUR RIGHTS

You have the following rights with respect to personal data concerning you:

  • the right to information,
  • the right to rectification and cancellation,
  • the right to limit processing,
  • the right to object to the processing, 
  • the right to data portability.

You also have the right to complain to us about the processing of your personal data by a data protection supervisory authority.

PROCESSING PERSONAL DATA IN THE USE OF OUR WEBSITE

If you visit our website without registering or providing us with any other information ("informational use"), we will only collect the personal data that your web browser transmits to our server. If you wish to view our website, we collect the following data that is technically necessary for us to enable you to view our website and to ensure stability and security:

  • IP address
  • Date and time of the request
  • Time zone difference to GMT
  • Content of the Website
  • Access status (HTTP status)
  • transferred amount of data
  • Website from which you came to our Website
  • Web browser
  • Operating System
  • Language and version of the browser

The aforementioned data is also stored in so-called log files on our servers. There is no storage of this data together with other personal data of you. The collection and temporary storage of the IP address is necessary to enable the presentation of our website on your device. For this, your IP address must be stored for the duration of your visit to our website. Storage in logfiles serves to ensure the functionality and optimization of our website as well as to ensure the security of our information technology systems. An evaluation of this data for marketing purposes does not take place.

For the above purposes, we have a legitimate interest in data processing. Legal basis for the collection and temporary storage of the aforementioned data and the log files is Art. 6 para. 1 p. 1 lit. f) GDPR.

The above data for the provision of our website will be deleted when the respective session is over. The collection of the above data for the provision of our website and the storage of this data in log files is essential for the operation of our website. There is no contradiction.

PROCESSING PERSONAL DATA BY COOKIES

We use cookies on our website. Cookies are small text files that are stored on the storage medium of your device, for example on a hard disk, and that, as the body that sets the cookie, provides us with certain information. Cookies can not run programs or transmit viruses to your device. This website uses the following types of cookies, the scope and operation of which are explained below.

Cookies stored with your web browser:

  • Transient cookies: These cookies are automatically deleted when you close your web browser. These include in particular session cookies. These store a so-called session ID, which can be used to assign different requests from your web browser to the shared session. This will allow you to recognize your device when you return to our website. Session cookies are deleted as soon as you log out or close the web browser.
  • Persistent cookies: These cookies are automatically deleted after a specified period, which may vary depending on the cookie. These cookies can be deleted at any time in the settings of your web browser.

The processing of personal data by the above cookies serves to make the offer of our website as a whole more user-friendly and effective. Some features of our website cannot be offered without the use of these cookies. In particular, some features of our website require that your web browser be identifiable even after a page break. The data processed through cookies required to provide the functionality of our website will not be used to create user profiles. As far as cookies are used for analysis purposes, they serve to improve the quality and user-friendliness of our website, its contents and functions. They allow us to understand how the website, what features and how often they are used. This enables us to continuously optimize our offer.

For the above purposes, we have a legitimate interest in data processing. The legal basis is Art. 6 para. 1 lit. f) GDPR.

The above cookies are stored on your device and transmitted by it to our server. You can therefore configure the processing of the data and information by means of cookies. In the settings of your web browser, you can make the appropriate configurations, for example, by which you can reject third-party cookies or cookies altogether. In this context, we would like to point out that you may not be able to use all features of our website properly. In addition, we recommend a regular manual deletion of cookies and your browser history.

OTHER FUNCTIONS AND OFFERS OF OUR WEBSITE

In addition to the above-described informative use of our website, we offer various services that you can use if you are interested. For this purpose, it is usually necessary to provide further personal data. We need this data to provide the respective service. The above principles for data processing apply.

In part, we use external service providers to process this data, which we have carefully selected and commissioned. These service providers are bound by our instructions and are regularly monitored by us. Insofar as personal data is passed on to third parties in the course of services that we offer together with partners, you can find more detailed information in the following descriptions of the individual services. Insofar as these third parties have their seat in a country outside the European Economic Area, you can obtain more detailed information on the consequences of this circumstance in the following descriptions of the individual services.

CONTACT

If you contact us by e-mail, the personal information you provide us with your e-mail will be stored. We also have a contact form on our website that you can use to contact us. The data entered by you into the input mask will be transmitted to us and saved.

  • alutation
  • first given name
  • Surname
  • E-mail address
  • address

In addition, we collect your IP address and the time of sending. The data is used exclusively to answer your questions. As far as we do not use the provision of the contact function of a third party mentioned below, there will be no disclosure of data to third parties.

The processing of the above personal data is solely for processing your requests. The processing of further personal data resulting from the use of the contact form provided on our website is intended to prevent misuse and to ensure the security of our information technology systems. This is also our legitimate interest in the processing of your personal data. Insofar as you have given us your consent, the legal basis for the processing of this data is Art. 6 para. 1 lit. a) GDPR.Incidentally, the legal basis for the processing of this data is Article 6 (1) lit. f) GDPR, especially in the event that the data is transmitted to us by sending an e-mail. Insofar as you want to work towards concluding a contract through your e-mail, Art. 6 para. 1 lit. b) GDPR is an additional legal basis.

The data will be deleted, subject to legal retention periods, as soon as we have finalized your requests. If you contact us by e-mail, you may object to the storage of your personal data at any time. We point out that in this case your request can not be further processed. The revocation or the contradiction can be explained by sending an e-mail to our e-mail address stated in the imprint.

NEWSLETTER

We provide you with a newsletter that you can subscribe to on our website. Details of the newsletter, its possible contents, are named in the declaration of consent. If you subscribe to our newsletter, the data entered by you when signing up for the newsletter will be sent to us. In order to register for the transmission of the newsletter, you must provide us with requested data:

  • E-mail address

Insofar as you provide further personal data when registering, the information is voluntary.

Regarding the processing of the data for the sending of the newsletter, there is no disclosure of the data to third parties. These data are used exclusively for sending the Newsletter.

These data are used exclusively for sending the newsletter. Unless we use a third party named below to send the newsletter, in connection with the processing of the data for the sending of the newsletter no transfer of data to third parties.

The data entered by you upon registration in the input mask will be processed for the purpose of addressing you personally.

The above data will be deleted as soon as they are no longer necessary for the above purposes. We therefore save your above-mentioned data as long as you have subscribed to the newsletter. After unsubscribing the newsletter, we store the data purely statistically and anonymously.

You can revoke your consent to the sending of the newsletter at any time by unsubscribing from the newsletter. You can unsubscribe from this by clicking on the link contained in each newsletter e-mail sent to you by us.

ONLINE APPLICATION

We offer you the opportunity to apply online on our website. Your participation in the application process requires the provision of personal data. These data may include, but are not limited to, personal master data such as first name, last name, address, date of birth, contact details such as telephone number or e-mail address, as well as data related to your academic and / or professional career such as school and work references, data about training, internships or former employers act. These data may come from an application form to be filled in online on the application platform or from the documents you provide, such as a cover letter, CV, application photo, certificates or other evidence of professional qualifications. Data that is mandatory for participation in the application process are marked as compulsory. Unless a third-party provider is mentioned in this privacy policy whose service we use to provide the online application function, the data will not be passed on to third parties.

We process the above data for the purpose of carrying out the application process. Insofar as you have given us your consent, the legal basis for processing the data is Art. 6 para. 1 sentence 1 lit. a) GDPR. Insofar as the processing of the above data for the initiation of contractual relationships takes place, the legal basis is Art. 6 para. 1 sentence 1 lit. b) GDPR.

The data will be deleted as soon as it is no longer necessary for the purpose of its collection. In the event that an employment relationship, apprenticeship, internship or other employment relationship occurs after the application process, the data will initially be stored and transferred to the personnel file. Otherwise, the application process ends with the receipt of a rejection. The data will be deleted after six months in this case. Deletion will not take place if further processing and storage of your personal data is required in individual cases to assert, exercise or defend legal claims. In this case, we have a legitimate interest in the further processing and storage of your personal data. The legal basis is Art. 6 para. 1 sentence 1 lit. f) GDPR. A deletion does not take place even if we are obliged by law to further store your personal data.

You can revoke your consent at any time. You can object to the processing of your personal data at any time. In particular, you have the option to withdraw your application at any time. As part of the application process, you should only provide us with the personal information necessary to participate in the application process and to carry it out. There is no legal or contractual obligation to provide data. We would like to point out, however, that we cannot carry out the application process without this data and cannot take your application into account. The same applies in the case of an objection directed against the processing of your data. You can change the data stored about you at any time.

GOOGLE ANALYTICS

We use "Google Analytics," a web analytics service provided by Google Inc., 1600 Amphitheater Parkway, Mountain View, CA 94043, USA (hereafter referred to as "Google") on our website. Google uses cookies, ie small text files that are stored on your device and that allow an analysis of the use of our website by you. The information generated by the cookie about the use of our website is usually transmitted to a Google server in the USA and stored there. If anonymisation of the IP address to be transmitted by the cookie is activated on the website ("IP anonymisation"), Google will shorten your IP address beforehand within member states of the European Union or other parties to the Agreement on the European Economic Area , Only in exceptional cases will the full IP address be sent to a Google server in the US and shortened there. Google will use this information to evaluate, on our behalf, your use of our website, compile reports on website usage and provide us with other services related to website activity and internet usage. In this case, pseudonymous usage profiles can be created from the processed data . The IP address provided when using Google Analytics will not be merged with other data provided by Google.

We only use Google Analytics with the previously described enabled IP anonymization. This means that your IP address will only be shortened by Google. Person-relatedness can be excluded.

We use Google Analytics for the purpose of analyzing the use of our website and to continuously improve individual functions and offers as well as the user experience. By statistically evaluating user behavior, we can improve our offer and make it more interesting for you as a user. This is also our legitimate interest in the processing of the above data by Google. The legal basis is Art. 6 para. 1 sentence 1 lit. f) GDPR.

You can prevent the storage of cookies created by Google Analytics by making the appropriate settings on your web browser. We point out that in this case you may not be able to use all functions of our website. If you wish to prevent the collection of data generated by the cookie and related to your user behavior (including your IP address) as well as the processing of this data by Google, you can download and install the web browser plug-in available under the following link: tools.google.com/dlpage/gaoptout .

In order to oblige Google to process the data submitted in accordance with our instructions and to comply with applicable data protection regulations, we have entered into a contract processing agreement with Google. For the exceptional cases in which personal data is transferred to the United States, Google has subjected to the Privacy Shield Agreement concluded between the European Union and the United States and certified. As a result, Google agrees to comply with the standards and regulations of European data protection law. You can find further information in the following linked entry: www.privacyshield.gov/participant Third-party information: Google Dublin, Google Ireland Ltd., Gordon House, Barrow Street, Dublin 4, Ireland, Fax: +353 (1) 436 1001. For more information about Google's data usage, opt-out options, opt-out, and privacy the following websites from Google:

The data will be deleted as soon as it is no longer necessary for the purpose of its collection.

A deletion of the data takes place no later than 26 months after their collection.

You can prevent the collection of your data by Google Analytics by clicking on the following link. An opt-out cookie will be set to prevent your data from being collected on future visits to this site: Disable Google Analytics

GOOGLE WEB FONTS

We use "Google Web Fonts," a service of Google Inc., 1600 Amphitheater Parkway, Mountain View, CA 94043, USA (hereinafter referred to as "Google"), on our website. Google Web Fonts allows us to use external fonts, called Google Fonts. For this purpose, when retrieving our website the required Google Font is loaded from your web browser into the browser cache. This is necessary so that your browser can display a visually improved representation of our texts. If your browser does not support this feature, a default font will be used by your computer for viewing. The integration of these web fonts is done by a server call, usually at a Google server in the USA. This will be transmitted to the server, which of our websites you have visited. Also, the IP address of the browser of your device is stored by Google. We have no control over the extent and continued use of data collected and processed through the use of Google Web Fonts by Google.

We use Google Web Fonts for optimization purposes, in particular to improve the use of our website for you and to make it more user-friendly. This is also our legitimate interest in the processing of the above data by the third party. The legal basis is Art. 6 para. 1 sentence 1 lit. f) GDPR.

Google has submitted to the Privacy Shield Agreement between the European Union and the United States and certified. As a result, Google agrees to comply with the standards and regulations of European data protection law. You can find further information in the following linked entry : https://www.privacyshield.gov/participant?id=a2zt000000001L5AAI&status=Active

Third-party information: Google Dublin, Google Ireland Ltd., Gordon House, Barrow Street, Dublin 4, Ireland, Fax: +353 (1) 436 1001. For more information on privacy, please refer to the Google Privacy Policy: www.google.de/intl/de/policies/privacy For more information about Google Web Fonts, visit www.google.com/webfonts/ , https://developers.google.com/fonts/faq?hl=de-DE&csw=1 and https://www.google.com/fonts#AboutPlace:about

YOUTUBE

We use on our website "Youtube", a social plug-in of Google Inc., 1600 Amphitheater Parkway, Mountain View, CA 94043, USA (hereinafter referred to as: "Google") to display content of the social platform Youtube on our websites Internet presence to integrate. This transmits data to a Google server in the US and stores it there. If you have a Google user account and are registered, Google may associate the visit with your user account. Google stores these data as usage profiles and uses them for the purposes of advertising, market research and / or custom design of its websites.Such an evaluation is carried out in particular (also for non-logged-in users) for the presentation of needs-based advertising and to inform other users of the social network about your activities on our website. You have a right to object to the formation of these user profiles. Please contact Google directly.

We use Youtube to display and offer you content and functions of the social platform Youtube on our website, thereby improving our offer and the user experience and making it more interesting. This is also our legitimate interest in the processing of the above data by the third party. The legal basis is Art. 6 para. 1 sentence 1 lit. f) GDPR.

If you want to prevent data transfer, you can not use the functions of Youtube. Regardless, we recommend that you log out of your local user account regularly after using a social network, but especially before activating included content, as this will prevent you from being assigned to your profile with the respective provider.

Google has submitted to and is certified to the Privacy Shield Agreement between the European Union and the United States. As a result, Google agrees to comply with the standards and regulations of European data protection law. You can find further information in the following linked entry: https://www.privacyshield.gov/participant?id=a2zt000000001L5AAI&status=Active Third Party Information: Google Dublin, Google Ireland Ltd., Gordon House, Barrow Street, Dublin 4, Ireland For more information about privacy and data usage by Google, please refer to the following Google website: http://www.google.de/intl/de/policies/privacy

DATA PRIVACY STATEMENT FOR CUSTOMERS, SUPPLIERS, SERVICE PROVIDERS AND INTERESTED PARTIES

Download (June 2018)

The following information provides you with an overview of how we process your personal data and your rights pursuant to data protection law. Which data in particular are processed and how they are used depends essentially on the services contracted or agreed upon. As a result not all of this information will apply to you.

Who is responsible for the data processing and who can I contact?

The responsible party (controller) is:

SENATOR INTERNATIONAL Spedition GmbH
Obenhauptstrasse 13
22335 Hamburg
Phone +49 (0)40 - 500 28 0
Fax: +49 (0)40 - 500 28 7106
E-mail: datenschutz@senator-international.com

SENATOR INTERNATIONAL Logistics GmbH
Obenhauptstrasse 13
22335 Hamburg
Phone: +49 (0)40 - 500 28 0
Fax: +49 (0)40 - 500 28 7106
E-mail: datenschutz@senator-international.com

SENATOR INTERNATIONAL Verpackung GmbH
Obenhauptstrasse 13
22335 Hamburg
Phone: +49 (0)40 - 500 28 0
Fax: +49 (0)40 - 500 28 7106
E-Mail: datenschutz@senator-international.com

SENATOR Grundstück GmbH & Co. KG
Obenhauptstrasse 13
22335 Hamburg
Phone: +49 (0)40 - 500 28 0
Fax: +49 (0)40 - 500 28 7106
E-mail: datenschutz@senator-international.com

You can contact the company data protection officer at:
Dr. Michael Foth
IBS data protection services and consulting GmbH
Zirkusweg 1
20359 Hamburg
Phone: +49-40-540909780
E-mail: mfoth@ibs-data-protection.de

What sources and data do we use?

We process personal data which we obtain from our customers, suppliers, service providers, interested parties or other affected persons in the context of our business relationship. In addition, to the extent that this is necessary for performance of our services, we process personal data which we obtain permissibly from public accessible sources (e.g. company registry and register of associations, press, Internet) or which are transferred to us in authorised fashion by other companies, by SENATOR INTERNATIONAL companies or by other third parties.

Relevant personal data are particulars (name, address and other contact details) and identification information (e.g. identity data). They may also be order details (e.g. sender, recipient and contact information), data arising from the fulfilment of our contractual obligations, documentation and identification data and other data comparable to the aforementioned categories.

Moreover documents which we obtain for the purpose of assessing the solvency of our customers and suppliers may also contain personal data such as the names and addresses of functionaries, briefs of the functionaries, addresses and date of birth.

Why do we process your data (purpose of processing), and on what legal basis do we do so?

We process your personal data in accordance with the EU General Data Protection Regulation (EU GDPR), the German Data Protection Law (BDSG) and area-specific data protection provisions.

a) In order to comply with contractual obligations or obligations prior to entering into a contract

Data are processed for the provision and purchase of forwarding and other services in the context of verification, performance, control and archiving of our contracts with our customers and suppliers or in order to take steps prior to entering into a contract ensuing from an enquiry. The purposes of the data processing are primarily governed by the specific service. You can obtain the further particulars of the purposes of the data processing from the determining contract documents and terms and conditions of trade.

b) In the context of the weighing of interests

To the extent that this is necessary, other than for actual performance of the contract, we process your data in order to safeguard our legitimate interests or those of third parties. For example: For verification and optimisation of the needs analysis procedure for the purpose of more direct customer approach

  • For advertising or market research and opinion surveys if you have not objected to the use of your data
  • In order to guarantee legal claims and protect against legal disputes
  • In order to guarantee IT security and IT Operation
  • Prevention and investigation of offences
  • Video surveillance to ensure house rules are followed, and to collect evidential material in the case of accidents and fraud
  • Building and installation security measures (e.g. access control)
  • Measures to ensure house rules are followed
  • Business management and development measures of services and products
  • Risk control of SENATOR INTERNATIONAL
  • In order to be able to make a comparison with different sanctions lists (Denied Party Screening) e.g. anti-terror regulation.

c) On the basis of your consent

If you have given us your consent to processing of personal data for specific purposes, the lawfulness of this processing is based on your consent. Consent may be withdrawn at any time. This also applies to the withdrawal of consent given to us before entry into force of the EU GDPR, i.e. before 25th May 2018. Withdrawal is only effective for the future. Processing that took place before the withdrawal is not affected by this.

d) On the basis of legal requirements

In addition, as a company, we are subject to diverse legal obligations, i.e. legislative requirements (e.g. tax laws, commercial code – section four: cargo business, aviation security law, minimum wage law, foreign trade law, labour and social laws, unfair competition law, anti-terrorist laws, customs laws). For the purposes of processing, the measures applied include those designed to verify identity, prevent fraud, measures for the fulfilment of legal taxation control and notification obligations, and for risk analysis and management.

Who receives my data?

Within the company, the people and departments that need your data to fulfil the pre-contractual, contractual and legal obligations receive your data. Service providers and vicarious agents whom we employ may also receive the data for these purposes. These are companies in the categories of IT services, commercial services, transport and logistics, file and hard drive destruction, telecommunications, marketing, system support (availability guarantee), data backup and support.

With regard to the transfer of data to recipients outside the company, we respect the applicable data protection regulations. Information on you may only be passed on if legal provisions allow this, you have given your consent, this is strictly necessary for fulfilment of the order or we are authorised to have information issued to us. Under these requirements, recipients of personal data may for example be:

  • Public bodies and institutions (e.g. administrative bodies, financial authorities) when there is a legal or official Obligation
  • Carriage contractors, ocean carriers, airlines, receiving agents and customs authorities.

Other data recipients may be the entities for which you have given us your consent to data transfer.

How long are my data stored for?

 To the extent that this is necessary, we process and save your personal data for as long as is necessary for the fulfilment of our contractual, pre-contractual and legal obligations. Moreover, we are subject to different retention and documentation obligations arising from the commercial code and the tax code, among others. The periods envisaged therein for retention or documentation range from two to ten years.

Ultimately the storage period is also determined by the legal statute of limitations, which in accordance with §§195 ff. of the civil code, for example, may be up to thirty years, although the usual limitation period is three years.

As soon as storage of the data is no longer necessary and if there are no legal retention periods, your data will be erased immediately.

Are data transmitted to a third country or an international organisation?

Data are transmitted to third countries (countries outside the European Union) if

  • It is necessary for fulfilment of your orders
  • It is legally required (e.g. legal and taxation notification obligations, counter terrorism, fight against the funding of terrorism or in cases of other criminal offences etc.) and in justified individual cases and in the framework of an overriding interest in such contexts

What are my data protection rights?

Within the context of the legal specifications, every data subject has the right to information in accordance with article 15 EU GDPR, the right to rectification in accordance with article 16 EU GDPR, the right to erasure in accordance with article 17 EU GDPR, the right to restriction of processing in accordance with article 18 EU GDPR, the right to object against processing in accordance with article 21 EU GDPR and the right to data portability in accordance with article 20 EU GDPR. Furthermore, the right to lodge a complaint with a data protection supervisory authority also exists.

Am I obliged to provide data?

In the context of our business relationship, you must provide only the personal data that are necessary for the fulfilment of your orders or those we are legally obliged to collect. Without these data, generally speaking we will not be in a position to conclude a contract with you, to perform said contract and to terminate it.

To what extent does automated decision-making including profiling take place in individual cases?

We process some data in an automated manner with the aim of evaluating certain personal aspects (profiling).

Due to legal and regulatory provisions, we are obliged to fight against the funding of terrorism and asset-endangering offences. In doing so data analysis (comparison with legally prescribed lists, among others) also takes place. Where required, we are obliged to fight against money laundering in accordance with § 2 paragraph 1 no. 10, 12 of the money laundering law (GwG). For this purpose, some of your core data may be compared with databases in order to ascertain the beneficial owner.

Information on your right to object

You have the right to object, on grounds relating to your particular situation, at any time to processing of personal data concerning you, which is based on data processing in the public interest and data processing on the basis of an overriding interest.

If you do object, we shall no longer process your personal data, unless we can demonstrate compelling legitimate grounds for the processing which override your interests, rights and freedoms or if the processing serves for the establishment, exercise or defence of legal claims.

The objection is not subject to any restrictions in terms of form and should be directed to the company with competence for your enquiry:

SENATOR INTERNATIONAL Spedition GmbH
Obenhauptstrasse 13
22335 Hamburg
Phone: +49 (0)40 - 500 28 0
Fax: +49 (0)40 - 500 28 7106
E-mail: datenschutz@senator-international.com

SENATOR INTERNATIONAL Logistics GmbH
Obenhauptstrasse 13
22335 Hamburg
Phone: +49 (0)40 - 500 28 0
Fax: +49 (0)40 - 500 28 7106
E-mail: datenschutz@senator-international.com

SENATOR INTERNATIONAL Verpackung GmbH
Obenhauptstrasse 13
22335 Hamburg
Phone: +49 (0)40 - 500 28 0
Fax: +49 (0)40 - 500 28 7106
E-mail: datenschutz@senator-international.com

SENATOR Grundstück GmbH & Co. KG
Obenhauptstrasse 13
22335 Hamburg
Phone: +49 (0)40 - 500 28 0
Fax: +49 (0)40 - 500 28 7106
E-mail: datenschutz@senator-international.com

DATA PRIVACY STATEMENT FOR APPLICANTS

Download (June 2018)

The following information provides you with an overview of how we process your personal data and your rights pursuant to data protection law, regarding

Who is responsible for the data processing and who can I contact?

The responsible party (controller) is:

SENATOR INTERNATIONAL Spedition GmbH
Obenhauptstrasse 13
22335 Hamburg
Phone: +49 (0)40 - 500 28 0
Fax: +49 (0)40 - 500 28 7106
E-mail: datenschutz@senator-international.com

SENATOR INTERNATIONAL Logistics GmbH
Obenhauptstrasse 13
22335 Hamburg
Phone: +49 (0)40 - 500 28 0
Fax: +49 (0)40 - 500 28 7106
E-mail: datenschutz@senator-international.com

SENATOR INTERNATIONAL Verpackung GmbH
Obenhauptstrasse 13
22335 Hamburg
Phone: +49 (0)40 - 500 28 0
Fax: +49 (0)40 - 500 28 7106
E-mail: datenschutz@senator-international.com

You can contact the company data protection officer at:

Dr. Michael Foth
IBS data protection services and consulting GmbH
Zirkusweg 1
20359 Hamburg
Phone: +49-40-540909780
E-mail: mfoth@ibs-data-protection.de

What sources and data do we use?

We process personal data which we obtain from our applicants in the context of our job application procedure. In addition, we process personal data which we obtain permissibly from public accessible sources (e.g. press, Internet).

Why do we process your data (purpose of processing), and on what legal basis do we do so?

We process your personal data in accordance with the EU General Data Protection Regulation (EU GDPR), the German Data Protection Law (BDSG) and area-specific data protection provisions.

Who receives my data?

If you apply for an advertised position, your data can only be viewed and processed by the competent employees of the personnel department and those responsible for the specialist department concerned and by the management in general.

Other data recipients may be the entities for which you have given us your consent to data transfer.

How long are my data stored for?

The replies and information you give us during the application phase are stored along with your name for up to six months after the conclusion of the application process. Afterwards the results will only be saved further in anonymised form for statistical purposes. No inferences can be made about your person from this statistical data record.

The utilisation period of your application is six months. After six months, you must resubmit your consent for the data privacy statement in order to extend the utilisation period. In the event of extended consent, the utilisation period is extended by a further six months. If you do not resubmit consent your data are erased.

If an application in course is undergoing processing when the utilisation period expires, the period is extended until this application is concluded.

Are data transmitted to a third country or an international organisation?

Data are only transmitted to third countries (countries outside the European Union) in the context of the application procedure if this is necessary for fulfilment of the application procedure, is legally required or you have given us your consent to this.

We will inform you of particulars separately, insofar as this is prescribed by law.

What are my data protection rights?

Within the context of the legal specifications, every data subject has the right to information in accordance with article 15 EU GDPR, the right to rectification in accordance with article 16 EU GDPR, the right to erasure in accordance with article 17 EU GDPR, the right to restriction of processing in accordance with article 18 EU GDPR, the right to object against processing in accordance with article 21 EU GDPR and the right to data portability in accordance with article 20 EU GDPR. Furthermore, the right to lodge a complaint with a data protection supervisory authority also exists.

Am I obliged to provide data?

You have the right to see all of the personal data on you that are stored, and to update them. You yourself are responsible for ensuring that these data are true and accurate.

To what extent does automated decision-making including profiling take place in individual cases?

We process some data in an automated manner with the aim of evaluating certain personal aspects (profiling).

Due to legal and regulatory provisions, we are obliged to fight against the funding of terrorism and asset-endangering offences. In doing so data analysis (comparison with legally prescribed lists, among others) also takes place.

Information on your right to object

You have the right to object, on grounds relating to your particular situation, at any time to processing of personal data concerning you, which is based on data processing in the public interest and data processing on the basis of an overriding interest.

If you do object, we shall no longer process your personal data, unless we can demonstrate compelling legitimate grounds for the processing which override your interests, rights and freedoms or if the processing serves for the establishment, exercise or defence of legal claims.

The objection is not subject to any restrictions in terms of form and should be directed to the company with competence for your enquiry:

SENATOR INTERNATIONAL Spedition GmbH
Obenhauptstrasse 13
22335 Hamburg
Phone: +49 (0)40 - 500 28 0
Fax: +49 (0)40 - 500 28 7106
E-mail: datenschutz@senator-international.com

SENATOR INTERNATIONAL Logistics GmbH
Obenhauptstrasse 13
22335 Hamburg
Phone: +49 (0)40 - 500 28 0
Fax: +49 (0)40 - 500 28 7106
E-mail: datenschutz@senator-international.com

SENATOR INTERNATIONAL Verpackung GmbH
Obenhauptstrasse 13
22335 Hamburg
Phone: +49 (0)40 - 500 28 0
Fax: +49 (0)40 - 500 28 7106
E-mail: datenschutz@senator-international.com

DATA PRIVACY STATEMENT FOR EMPLOYEES

Download (June 2018)

The following information provides you with an overview of how we process your personal data and your rights pursuant to data protection law. Which data in particular are processed and how they are used depends essentially on the specific employment relationship.

Who is responsible for the data processing and who can I contact?

The responsible party (controller) is:

SENATOR INTERNATIONAL Spedition GmbH
Obenhauptstrasse 13
22335 Hamburg
Tel.: +49 (0)40 - 500 28 0
Fax: +49 (0)40 - 500 28 7106
E-mail: datenschutz@senator-international.com

SENATOR INTERNATIONAL Logistics GmbH
Obenhauptstrasse 13
22335 Hamburg
Tel.: +49 (0)40 - 500 28 0
Fax: +49 (0)40 - 500 28 7106
E-mail: datenschutz@senator-international.com

SENATOR INTERNATIONAL Verpackung GmbH
Obenhauptstrasse 13
22335 Hamburg
Tel.: +49 (0)40 - 500 28 0
Fax: +49 (0)40 - 500 28 7106
E-mail: datenschutz@senator-international.com

SENATOR Grundstück GmbH & Co. KG
Obenhauptstrasse 13
22335 Hamburg
Tel.: +49 (0)40 - 500 28 0
Fax: +49 (0)40 - 500 28 7106
E-mail: datenschutz@senator-international.com

You can contact the company data protection officer at:

Dr. Michael Foth
IBS data protection services and consulting GmbH
Zirkusweg 1
20359 Hamburg
Tel.: +49-40-540909780
E-mail: mfoth@ibs-data-protection.de

What sources and data do we use?

We process personal data which we obtain from you in the context of our employment relationship. In addition, we process personal data which we obtain permissibly from third parties (e.g. insurance companies, authorities, administrative bodies or courts), to the extent that this is necessary for performance of the employment relationship.

Relevant personal data are particulars (name, address and other contact details, date and place of birth and nationality), identification information (e.g. identity data, driving licence details) and authentication details (e.g. specimen signature), insurance details (e.g. social security number), health details (e.g. sick days), qualification papers (e.g. certificates, grades and other proof of training), data related to service provision (e.g. recording of time worked).

This may also include data from log files on surveillance of use of the Internet and e-mail and access to all of our IT systems, such as CargoWise One.

Why do we process your data (purpose of processing), and on what legal basis do we do so?

We process your personal data in accordance with the EU General Data Protection Regulation (EU GDPR), the German Data Protection Law (BDSG) and area-specific data protection provisions which may apply to employment relationships (e.g. social security statute book, telecommunications law, industrial relations law).

a) In order to comply with contractual obligations

Personal data are processed (art. 4 no. 2 EU GDPR) for the recruitment, the performance and the termination of the employment relationship; in consideration of article 88 EU GDPR and §26 BDSG. The purpose of the processing is primarily governed by the requirements of the performance of the employment relationship (payment of wages, deduction of taxes, social security, contributions, performance of the employment services, evaluation of the services of the employee), fulfilment of obligations to inform administrative bodies, authorities and supervisory institutions, on the basis of the law.

b) In the context of the weighing of interests

To the extent that this is necessary, we also process your data in order to safeguard our legitimate interests or those of third parties. For example:

  • In order to guarantee effective division of the workforce,
  • In order to guarantee legal claims and protect against legal disputes,
  • In order to guarantee IT operation and IT security,
  • Video surveillance to ensure house rules are followed, and collect evidential material in the case of accidents and fraud,
  • Prevention and investigation of offences,
  • Measures to ensure house rules are followed,
  • Building and installation security measures,
  • Business management and development measures,
  • Risk control within the company.

For the detection of offences, your personal data may only be used if actual documentable evidence substantiates the suspicion that you have actually committed an offence within the employment relationship, processing is necessary for detection and your legitimate interest is not overriding, and in particular the nature and scope is not disproportionate with regard to the motive.

c) On the basis of your consent

If you have given us your consent to processing of personal data for specific purposes, the lawfulness of this processing is based on your consent. Consent may be withdrawn at any time. This also applies to the withdrawal of consent given to us before entry into force of the EU GDPR, i.e. before 25th May 2018. Withdrawal is only effective for the future. Processing that took place before the withdrawal is not affected by this.

d) On the basis of legal requirements

In addition, as a company, we are subject to diverse legal obligations, i.e. legislative requirements (e.g. tax laws, commercial code – section four: cargo business, aviation security law, foreign trade law, labour and social laws, unfair competition law, anti-terrorist laws, customs laws). For the purposes of processing, the measures applied include those designed to verify identity, prevent fraud, measures for the fulfilment of legal taxation control and notification obligations, and for risk analysis and management.

Who receives my data?

Within the company, the people and departments that need your data to fulfil the employment relationship and legal obligations receive your data. Service providers and vicarious agents whom we employ may also receive the data for these purposes. These are companies in the categories of IT services, logistics, telecommunications, company pension schemes, salary accounting, marketing, banks, insurance companies and brokers, auditors and tax inspectors.

With regard to the transfer of data to recipients outside the company, we should first point out that we respect the applicable data protection regulations. Information on you may only be passed on if legal provisions allow this, you have given your consent or we are authorised to have information issued to us. Under these requirements, recipients of personal data may for example be:

  • Public bodies and institutions (e.g. administrative bodies, financial authorities) when there is a legal or official obligation

Other data recipients may be the entities for which you have given us your consent to data transfer.

How long are my data stored for?

To the extent that this is necessary, we process and save your personal data for the duration of your employment relationship with us. Moreover, we are subject to different retention and documentation obligations arising from the commercial code and the tax code, among others. The periods envisaged therein for retention or documentation range from two to ten years.

Certain data must be erased immediately after fulfilment of their purpose during the employment relationship (e.g. data on recording of time worked, sickness details, communication details). Ultimately the storage period is also determined by the legal statute of limitations, which in accordance with §§195 ff. of the civil code, for example, may be up to thirty years, although the usual limitation period is three years.

As soon as storage of the data is no longer necessary for the fulfilment of the employment relationship, and if there are no legal retention periods, your data will be erased immediately.

Are data transmitted to a third country or an international organisation?

Data are only transmitted to third countries (countries outside the European Union) if this is necessary for fulfilment of the employment relationship, is legally required or you have given us your consent to this.

We will inform you of particulars separately, insofar as this is prescribed by law.

What are my data protection rights?

Within the context of the legal specifications, every data subject has the right to information in accordance with article 15 EU GDPR, the right to rectification in accordance with article 16 EU GDPR, the right to erasure in accordance with article 17 EU GDPR, the right to restriction of processing in accordance with article 18 EU GDPR, the right to object against processing in accordance with article 21 EU GDPR and the right to data portability in accordance with article 20 EU GDPR. Furthermore, the right to lodge a complaint with a data protection supervisory authority also exists.

Am I obliged to provide data?

In the context of your employment relationship you must provide only the personal data that are necessary for the acceptance and fulfilment of the employment relationship or those we are legally obliged to collect. Without these data, generally speaking we will have to decline to fulfil the employment relationship.

In particular cases, for example in accordance with the aviation security law or the tax evasion prevention law, we are obliged to identify you through your identity card, for example, in the context of the employment relationship, and to collect details such as your name, place and date of birth, nationality and address.

To what extent does automated decision-making including profiling take place in individual cases?

We process some data in an automated manner with the aim of evaluating certain personal aspects (profiling). Due to legal and regulatory provisions, we are obliged to fight against the funding of terrorism and asset-endangering offences. In doing so data analysis (comparison with legally prescribed lists, among others) also takes place.

Information on your right to object

You have the right to object, on grounds relating to your particular situation, at any time to processing of personal data concerning you, which is based on data processing in the public interest and data processing on the basis of an overriding interest.

If you do object, we shall no longer process your personal data, unless we can demonstrate compelling legitimate grounds for the processing which override your interests, rights and freedoms or if the processing serves for the establishment, exercise or defence of legal claims.

The objection is not subject to any restrictions in terms of form and should be directed to the company with competence for your enquiry:

SENATOR INTERNATIONAL Spedition GmbH
Obenhauptstrasse 13
22335 Hamburg
Tel.: +49 (0)40 - 500 28 0
Fax: +49 (0)40 - 500 28 7106
E-mail: datenschutz@senator-international.com

SENATOR INTERNATIONAL Logistics GmbH
Obenhauptstrasse 13
22335 Hamburg
Tel.: +49 (0)40 - 500 28 0
Fax: +49 (0)40 - 500 28 7106
E-mail: datenschutz@senator-international.com

SENATOR INTERNATIONAL Verpackung GmbH
Obenhauptstrasse 13
22335 Hamburg
Tel.: +49 (0)40 - 500 28 0
Fax: +49 (0)40 - 500 28 7106
E-mail: datenschutz@senator-international.com 

SENATOR Grundstück GmbH & Co. KG
Obenhauptstrasse 13
22335 Hamburg
Tel.: +49 (0)40 - 500 28 0
Fax: +49 (0)40 - 500 28 7106
E-mail: datenschutz@senator-international.com